REQUIREMENTS

• South African citizen currently residing in Port Elizabeth or its immediate surrounds
• Minimum 3 years' experience with oceanfreight imports
• Computer skills: Cargowise, MS Excel, MS Outlook

RESPONSIBILITIES

• Produce invoices and job costing accurately and timeously and maintain the computer database that rates are up to date and correct
  • Accurately enters items that are not computer generated
  • Scan every file thoroughly to ensure that all disbursement items are invoiced
  • Monitor other shipping agent charges, and advise management when the company’s charges should be adjusted
  • Ensure that creditor invoices are invoiced out accurately
  • Book all debtors invoices and pass on to accounts department for payment
  • Check file cover for special charges
  • Check every file to determine whether any potential disbursements are likely to arise after invoicing and obtain direction from management on how to deal with these
  • Adhere to the company’s policies and procedures on credit notes and cash sales or COD shipments
  • Ensure that documents are placed in the correct order and position before passing the file to management for closing
  • Ensure that proof of deliveries are received and passed on to the Forwarding Department on door-to-door shipments
• Following departmental job procedure and work process flow
  • Follow up of customer indents
  • Split documents and register files on Cargowise1
  • Monitor customs releases
  • Obtain charges from shipping lines and forwarding companies and check that correct rates have been billed
  • Finalise release with the shipping lines and forwarders
  • Track shipments to delivery
  • Accurate invoicing and ensure early delivery of documents to clients
  • Ensure that documents are placed in the correct order and position before passing the file to management for closing
  • Ensure that proof of deliveries are received and passed on to the Forwarding Department on door-to-door shipments
  • Audits and quality check files before closing
  • Ensure that closed files are placed in the filing cabinets in the correct order
  • Move files to the archives as and when space limitations make it necessary
• Health and Safety
  • Comply to all health and safety procedures and regulations stipulated in the occupational health and safety act No. 85 of 1993
• Adhere to ISO 9001:2015 quality standards and procedures
  • Participate in ensuring that service performance objectives are achieved
  • Identify and record non-conformities with regards to their process
  • Take corrective action as instructed
• Training of company learner program
  • Participate in the company learner program and assist new staff with training where necessary