Job Purpose

Manages and plans all shipping related processes and activities, as well as perform all Export related administration, as per ruling SLA’s with all Market sectors.

Key Performance Areas

1. Shipping Operations and Administration (30%)
2. Warehouse Operations (20%)
3. Compliance (15%)
4. Customer Service Management (10%)
5. Staff Supervision (10%)
6. Cost and Financial Control (10%)
7. Company Values (5%)

SHIPPING OPERATIONS AND ADMINISTRATION

• Develops and executes the Shipping plan.
• Aligns agreements and improvement projects with Planning and Logistics plan and strategy, budget and applicable legislation.
• Plans and organises with Transporter service providers, the resources (vehicles) required to load and transport product.
• Plans loads towards maximising the optimal utilisation of deck-space and load-mass of vehicles.
• Manage fast turn-around of all vehicles when loading.
• Plans all shipments in accordance with customer requirements (distribution instructions, STO’s and specific allocations).
• Coordinates and maintains integrity of Goods in Transit.
• Supplies OEM customers in line with required JIT and Kan-ban protocols, as and where applicable.
• Manage the process of invoicing as well as preparation of all documentation for products shipped.
• Execute all export related administration as per governing rules and regulations and legislation, applicable to various Incoterms, Customers and Countries shipped to
• Daily capturing and processing of data, as well as assistance in any administrative matters when needed.
  Manage the loading of all trucks and containers as per SOP’s.

WAREHOUSE OPERATIONS 

• Ensure all warehouse related process function optimally. This includes:
  • Inbound Processing for goods received
  • Outbound Processing for goods being delivered to customers or branches
  • Warehousing and storage for the internal movement of product within the warehouse
• Managing the process for handling returns, defective products, and damaged goods.
• Ensure housekeeping standards are implemented and maintained.
• Apply lean management principles to reduce waste, improve process flow and reduce costs.
• Formulize and implement policies and procedures towards the process of continuously improving the Warehouse and Shipping Department operations.
• Co-ordinate and direct methods and systems to ensure maximum security is maintained in the warehouse and despatch areas to minimize damage or loss within or on route.
• Co-ordinate and ensure accuracy of receipt of product into Shipping Department as well as posting of transactions to SAP timeously.
• Manage the process of confirmation of all finished product and receipt into Finished Goods.
• Controls inventory accuracy through cycle and month-end counts.
• Maintains FIFO on all products.
• Ensures product, materials and equipment preservation.
• Conducts inspections, audits and maintains related / relevant administration.
• Keep abreast with technological advancements in the field to maintain a competitive advantage.
• Managing relationships with third-party logistics providers (3/4PLs) if applicable.
• Monitor inventories and implement appropriate action to rotate / manage redundant or slow-moving stock, prevent obsolescence.
• Investigates incidents of poor inventory accuracy and stock-outs, formulizes and implements corrective and preventative action.
• Coordinates storage and transport to / from off-site storage of materials (when applicable), and related costs.
• Ensures effective preservation and maintenance of buildings, tools and other facilities.
• Ensure integrity of storage (eg. racking) towards safety of people and preservation of product and maintain.
• Participate in all training with objective to upgrade working skills, develop methods and systems as well as keeping abreast with developing technologies in the Inventory Control field.

QUALIFICATIONS AND EXPERIENCE:

• National Diploma in Logistics- or Warehouse Management or related fields (NQF 6)
• Computer Literacy (MS Office Suite)
• SAP
• ERP Systems and job-specific software systems
• Knowledge of relevant Business Processes
• Knowledge of relevant Production and Logistics Processes and Practices