Job Overview:

• The Project Planner position is based in East London. The incumbent deals with the planning and administration surrounding ad hoc and on-going maintenance including trouble shooting and arranging for contractor assistance and follow-up, and works collaboratively with the General Manager Projects and Facilities and team to maximise productivity. A high level of accuracy and the ability to meet deadlines is necessary. Professionalism and reliability are crucial to this position. The ideal candidate for this position is a self-starter who can work in a fast-paced environment.
• Ability to liaise with contractors, colleagues and all stakeholders is necessary.

Minimum Requirements:

• Matric/ Grade 12 
• Technical Degree or Diploma
• Relevant Administration training or qualification
• Proficiency in use of computer (Word, Excel, Outlook, PowerPoint)
• Pastel Evolution (Ordering)
• 3 + years administration experience
• Valid driver’s license

Main Responsibilities:

• Ensure that the company sites are maintained effectively at lowest cost
• Maintenance of Contractor list
• Fielding of issue from Retailers
• Allocation of contractor
• In-depth usage of E-maintenance to update action list
• Create tasks on the Computerized Maintenance Management System (CMMS), and issue to suppliers and contractors in shortest turnaround time
• Placing and re-scheduling of order for Maintenance
• Documentation of job details
• Reserve spares and run material availability checks for both East and West regions
• Create Purchase Orders (PO) of New Installation and Communicate outstanding PO’s to finance and contractors/suppliers
• Order Spares or Materials used by Maintenance Coordinators
• Provide Maintenance and Contractors with a register for the following week’s schedules
• Prepare and communicate following week’s work schedule (equipment, sites, dates, etc) to relevant role players
• Delegate work orders and provide confirmation slips
• Update weekly KPI’s and perform monthly maintenance cost analysis from the existing budget. Highlight out of ordinary expenditures
• Ensure all failure information is captured correctly on all reports from all contractors
• Review reports and update maintenance plans accordingly
• Monitor and co-ordinate calibrations, fuel installations, electrical, civil and P&T activities in conjunction with relevant Maintenance Coordinator
• Ensure optimal availability of infrastructure equipment and services in accordance with the E-maintenance (CMMS) approved budgets, timeous revenue recovery and clients’ needs for sites
• Process invoices from suppliers and contractors
• Drive departmental cost savings, utilize close to site contractors to minimize costs
• Provide Business Consultants with maintenance plans and communication regarding site maintenance
• General administration and filing

Key Skills and Competencies:

• Reliable and trustworthy
• Time management skills and ability to work efficiently under pressure
• Problem solving skills
• Ensure productivity and meet deadlines
• Effective communication and interpersonal skills
• Accuracy and attention to detail
• Corporate values
• Customer Service Orientation
• Process Orientation