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Job title: BUYER
Employment type: Full Time
Experience: 3 to 5 years
Salary: Negotiable
Job published: 23 August 2021
Job reference no: 3655657182

Job Description

Duties and Responsibilities: 

· Ensure adherence to the company`s rules and regulations as documented in the company`s disciplinary policy

· Ensure adherence to all health and Safety practices and procedures as defined during induction and other health & Safety training.

  • Ensure the preparation of Plant’s procurement plan according to management requirement. Ensure the Plant’s procurement is carried out as planned. Purchase according to scheduled / requested production requirements and per the requirements of the admin department managers. Ensure to participate in Plant’s budget preparation and implementation according to the Plant’s annual business plan and the annual targets for the 5 Major tasks.
  • Ensure the completion of various procurement tasks assigned by Plant’s departments are done according to the time, quantity, quality and cost requirements to eliminate any delays caused to the Plant’s business activities. Ensure all purchasing activities are strictly adhered to the company’s procurement policies, rules and process requirements.
  • Ensure the procurement costs are reduced through the implementation of researching, planning, price comparison and negotiation process.
  • Ensure the Plant’s procurement and relevant documents are complete, kept and maintained on regular basis.
  • Ensure the full participation in the formulation and revision of all Plant’s procurement process, procurement systems and procurement procedure/ process documents. Ensure the procurement process, responsibilities, contracts and relevant documents are legal and compliant, and met the company’s internal and external auditing requirements.
  • Ensure a sound supplier management and ensue all supplier documents are in place and updated regularly. Maintain working professional relationships with all assigned suppliers. Review suppliers and take correct action to eliminate non-performing suppliers. Identify Suppliers for technical and manufacturing ability. Negotiate pricing with suppliers. Conduct the supplier comparisons and Supplier Audits including supplier assessments / performance ratings for suppliers. Through supplier assessment management, evaluate the suppliers according to supply ability, supply time and quality.
  • Ensure to subject to financial supervision, and to put forward suggestions for the procurement improvement, process improvement and costs reduction.
  • Ensure the procurement of components for main Production line, Maintenance and Technical departments and admin departments. Negotiate and issue purchase orders and blanket purchase orders. Assist with Project Buying. Tracking of back orders for local and intercompany orders. Reduce the gap between plant requirements and supply.
  • Ensure to negotiate best cost, delivered at the best time, for the best suited product.
  • Adhoc function which may fall in the ambit of the job requirements.
  • Ensure approved invoices along with supporting documentation is supplied to finance for payment:

o Invoices to be signed and dated by department manager and by receiving clerk as proof of receipt of goods.

o If applicable, a GRN should be attached to the invoice.

o Supporting approved purchase order agreeing to invoice to be attached to invoice.

o Once the invoice is approved by the manager, the invoice needs to be translated into Chinese by the translator.

o Upon completion of above steps, invoices and supporting documentation are to be scanned to the bookkeeper, copying the cost accountant in, for payment:

  •  Scanned documents are to be legible
  • Scanned documents are to face upright, i.e. no skew or side facing documents
  • Weekly COD and advance payments should reach finance by close of business each Monday for processing and payment during that week.
  • Monthly payments should reach finance by close of business on the 20th of each month for processing and payment by the end of each month.

Minimum Requirements:

KPA (Key Performance Indicator):

Personal Attributes:

· Recognised Qualification in business administration or purchasing management or supply chain management

· Experience as a Purchaser / buyer or in a similar position.

· Deep knowledge of inventory and supply chain management.

· Knowledge in SAP and EMA.

· Proficiency in Microsoft Office and purchasing software.

· Excellent communication skills, both written and verbal.

· Strong critical thinking and negotiation skills.

· Strong planning and organizational skills.

· Ability to work independently.

KPA (Key Performance Indicator):

• Attendance

•Procurement documents management

•Cost reduction

•Supplier document management

•Procurement plan implementation

•Budget preparation

• Supplier management

•Procurement management

• Audit scores/results

•Procurement plan implementation

•Budget preparation

• Purchasing support

•Procurement and process improvement

• Procurement policies and processes

Personal Attributes:

• Team Player

• Strong work ethics

• Accuracy

• Attention to detail

• Organized

• Proactive

• Flexible

•Excellent Communication Skills

•Effectiveness

•Timely

•Reliable

•Ethical

•Planning abilities

•Responsible

 

Skills:

Industries: